BY-LAWS OF

PC BUSINESS USERS GROUP OF NAPLES, FLORIDA (PCBUG)

(A non-profit Association)

  1. PURPOSE

    The purpose of these By-laws is to implement the requirements of the Constitution of the PC BUSINESS USERS GROUP OF NAPLES, FLORIDA, referred to herein as "The Club," by codifying procedures for the nomination of directors and by establishing efficient methods for managing The Club's recurring operations. In the event of any conflict between these By-laws and the Constitution, which is included herein by reference, the latter shall prevail.

  2. MEMBERSHIP AND DUES

    1. Members may join at any time by making payment of the annual dues. The annual dues of members shall be as may be set from time to time by a majority vote of the Board of Directors. Dues are payable twelve months in advance, and are overdue thirty (30) days after the due date.

    2. Non-payment of dues 30 days beyond the due date shall result in the member's name being removed from the list of members.

    3. Members may advertise hardware, software, and computer-related services and products in The Club’s newsletter but may not actively promote such business interests during a meeting of The Club. 

    4. Any member who willfully disregards this prohibition may be removed from Club membership by majority vote of the Board of Directors.

    5. This prohibition may be waived if the Board specifically requests that a member make a presentation of educational value to the membership.


  3. BOARD OF DIRECTORS; NOMINATING COMMITTEE

    1. Any member may propose another member as a director by submitting his or her name to the Nominating Committee.

    2. A Nominating Committee consisting of no fewer than three members shall be appointed by the Board at least two months prior to the Annual Meeting with authority to propose candidates to fill any vacant directorship. The Chair of the Nominating Committee shall be a member of the Board, and all Committee members shall be Club members in good standing.

    3. The President shall be the principal executive officer of The Club in over-all charge of its activities, program, and relationships with the members, vendors, speakers, and the public generally. The President shall preside at all special meetings of the members, including the Annual Meeting, and of the Board, and shall have the usual authority of a chief executive, including the authority and duties mentioned in these By-laws. The President shall be an ex officio member of all committees.

    4. The Vice-President shall act for the President in her/his absence and shall automatically assume the office of the President for the unexpired term should the President be unable to continue to serve for any reason. In addition, the Vice-President shall have the further duty of coordinating the activities of the various Shared Interest Groups (SIGs) that may be created from time to time, and such other duties as the President or the Board may direct.

    5. The Treasurer shall pay all bills on the certificate of their correctness by the officer or chair of the committee that incurred the debt. Any expense in excess of $500 shall require approval by simple majority vote of the membership present at any regular meeting.

    6. The Treasurer shall maintain The Club's checking account and/or other depository, collect all fees and dues, maintain the accounts and property of The Club, report in writing at each meeting of the Board and at each Annual Meeting of The Club, notify all persons eligible for membership of their eligibility and of the amount of their fees and dues, and keep the list of members. The Treasurer shall perform such other duties as the President or the Board may direct.

    7. The Secretary shall give notice of all regular and special meetings of The Club and of the Board of Directors and shall keep written minutes of Board, annual, and special meetings. The Secretary shall perform such other duties as the President or the Board may direct.

  4. STANDING COMMITTEES

    There shall be at least three Standing Committees, as follows:

    1. The Program Committee shall coordinate and select topics and secure speakers for each regular monthly meeting; arrange for dinners, outings, and other gatherings under the auspices of The Club; and act upon such other matters as may from time to time be referred to it by the Board of Directors or the President.

    2. The Publications Committee shall ensure the timely publication of a newsletter including solicitation and/or preparation of pertinent copy and advertising; layout; preparation of copy; and production, including printing, folding, and mailing. This newsletter shall be the primary medium for informing the membership of upcoming meetings and other events, reviews of hardware and software, nominations to director positions, and proposals for amendments to The Club's Constitution, By-laws, and/or operating procedures.

    3. The Membership Committee shall prepare ID tags for the members in good standing for distribution at each regular meeting and shall assist the Treasurer in maintaining a current list of members.

    The President may appoint other committees and their leaders as needed. Funds for all committee activities shall be provided by The Club.

     

  5. ANNUAL AND OTHER MEETINGS

    1. The Annual Meeting shall be held during the month of November or at another time as determined by the Board, within limits contained in the Constitution.

    2. The Annual Meeting shall include reports by the President and Treasurer concerning the state of The Club and its financial condition.

    3. The President may conduct an electronic Board meeting to elicit Board agreement to a given course of action if a situation so dictates.

    4. Regular meetings of The Club shall be those normally held monthly on a routine schedule (e.g., third Thursday of the month) for the purpose of educational programs, "Ask the Expert" sessions, and the like.

  6. RATIFICATION AND AMENDMENTS

    7.  

     These Bylaws may be altered, amended or repealed and/or new Bylaws adopted, subject to the following provisions:

     

    1. A proposal to alter, amend or repeal shall originate from either a majority of the Board of Directors or from a petition of at least ten percent (10%) of the paid-up membership.

    2. Notice of any proposed alterations or amendments shall be mailed to all dues-paid members at least fourteen (14) days before the ballot is closed.

    3. The proposal must be adopted by a two-thirds vote of all eligible dues paid members participating in the voting. 

    4. The President shall appoint an Elections Committee to manage and tally the votes.

    5. Members may vote in person or by electronic communication as determined by the Elections Committee.

     

  7. DEFINITIONS

    8. The terms used in these By-laws shall have the same definitions and meanings as those set forth in the Constitution, unless herein provided to the contrary, or unless the context otherwise requires.

These By-laws shall supercede the earlier version amended on June 17, 1993.


Amended on May 16, 2002 , Certified by:


Jack Cane, Committee Chair

Anna Brown, Secretary

Don Beach, President